STUDIO RENTAL CONTRACT: TERMS AND CONDITIONS

This agreement is between Fashvamp Creative Arts LLC, doing business as Light Studio Jax (hereafter referred to as “COMPANY” or “STUDIO”) and the individual and/or individuals over the age of eighteen (18) and legally competent adult holding the event, including authorization for any minors under the age of 18 (hereafter referred to as “CLIENT” or “RENTER”).

CLIENT agrees that by electronically providing their name, booking information, event date, and either placing a non-refundable booking fee, rental payment, membership payment, or purchasing a package, this agreement applies to the rental period, membership, production, event, or related booking series (hereafter referred to as “BOOKING”).

CLIENT acknowledges that by booking the STUDIO, CLIENT is purchasing access to a professional rental facility and agrees to comply with all terms, rules, policies, and conditions outlined within this Agreement.

Any amendments to this Agreement must be made in writing and agreed upon by all parties. Any additional services, products, add-ons, guests, vendors, assistants, photographers, videographers, models, contractors, or participants associated with CLIENT’S BOOKING shall also be subject to the terms and conditions of this Agreement.

This Agreement may be executed electronically and in counterparts. Electronic acceptance, booking confirmation, invoice payment, or clicking “Agree” shall constitute a valid electronic signature and acceptance of all terms.

STUDIO Address: 4770 Barnes Rd #6, Jacksonville, FL 32207

1. RATES, PAYMENTS & DEPOSITS

STUDIO refers to the premises specified within the BOOKING confirmation and/or studio description associated with the reserved rental period.

Rates, overtime fees, cleaning fees, damage fees, membership fees, add-ons, equipment rental fees, and related charges are based on the most current pricing published by COMPANY or otherwise agreed upon in writing.

To confirm and hold a BOOKING reservation, all rental fees, deposits, and applicable charges must be paid according to the payment schedule associated with the BOOKING.

Any additional equipment rentals, add-ons, overtime charges, cleaning fees, damage fees, or other charges incurred during the BOOKING must be paid immediately upon request by COMPANY.

COMPANY reserves the right to deny access to the premises if payment obligations are not satisfied.

No personal checks are accepted unless approved in writing by COMPANY.

2. BOOKING & RENTAL PERIODS

RENTER’S rental period begins promptly at the designated BOOKING start time and ends promptly at the designated BOOKING end time.

Rental time includes setup, breakdown, cleanup, load-in, load-out, and pack-up time.

RENTER may not enter the premises before the scheduled start time unless approved in writing by COMPANY.

All equipment, props, trash, personal belongings, guests, and participants must be removed from the premises by the end of the rental period.

If RENTER remains on the premises beyond the scheduled rental period, overtime fees will apply automatically.

Overtime is billed in one-hour increments unless otherwise agreed in writing by COMPANY.

Changes to the rental period on the day of the BOOKING are not guaranteed and remain subject to STUDIO availability and written approval by COMPANY.

Studio must be cleaned and vacated by the end of the rental period.

CLIENT agrees to pay any overtime, cleaning, damage, repair, or related fees incurred during the BOOKING.

3. CANCELLATIONS & RESCHEDULING

All BOOKING payments are non-refundable.

Once a BOOKING is confirmed, CLIENT understands that STUDIO reserves the scheduled time exclusively for CLIENT and declines other potential reservations for that time period.

BOOKINGS may not be canceled for refund.

Requests to reschedule a BOOKING must be submitted by email to the official STUDIO email no less than seventy-two (72) hours prior to the scheduled BOOKING time.

Rescheduling requests are subject to STUDIO availability and are not guaranteed.

If approved by COMPANY, payments made toward the original BOOKING may be transferred to a future date of the same booking type and duration.

Requests made less than seventy-two (72) hours before the scheduled BOOKING may be denied and all payments forfeited.

For special circumstances or questions regarding a BOOKING, CLIENT may contact STUDIO directly by email. Any exceptions remain solely at the discretion of COMPANY.

If COMPANY must cancel a BOOKING due to circumstances within COMPANY’S control, COMPANY may, at its sole discretion:

(a) offer a rescheduled priority booking date; or

(b) issue a refund of payments received.

COMPANY shall not be liable for delays, interruptions, failures, cancellations, or issues caused by circumstances outside COMPANY’S control, including but not limited to power outages, internet outages, building failures, emergencies, weather, acts of God, government actions, illness, accidents, or force majeure events.

4. STUDIO RULES

RENTER and all persons associated with the BOOKING agree to comply with all STUDIO rules, policies, safety requirements, and operational procedures.

COMPANY reserves the right to update, modify, or enforce STUDIO rules at any time.

Violation of STUDIO rules may result in immediate termination of the BOOKING without refund.

Studio Rules are incorporated into this Agreement through Exhibit A.

5. EQUIPMENT

COMPANY agrees to provide STUDIO equipment in reasonably working condition but makes no guarantees regarding uninterrupted functionality, compatibility, suitability, or performance for CLIENT’S intended use.

RENTER must immediately notify COMPANY of any malfunction, missing item, damaged equipment, unsafe condition, or operational issue.

COMPANY reserves the right to inspect the premises, equipment, and activities during the rental period.

If COMPANY discovers a violation of this Agreement, dangerous activity, misuse of equipment, or unsafe conduct, COMPANY reserves the right to revoke access to equipment and/or terminate the BOOKING immediately without refund.

All equipment and inventory are accounted for before and after each BOOKING.

RENTER is responsible for verifying all inventory and equipment upon arrival.

If any equipment, inventory, furniture, props, accessories, keys, or items are missing, damaged, stolen, or rendered unusable during the rental period, RENTER agrees to pay the full replacement value, repair costs, associated downtime costs, and related expenses.

6. CONDITION OF PREMISES

RENTER acknowledges that the premises, cyc wall, studio floors, furniture, props, lighting equipment, and all related areas are received in good condition unless otherwise documented in writing prior to occupancy.

Any damage, stains, excessive dirt, marks, spills, scratches, misuse, or deterioration discovered after the rental period shall be presumed to have occurred during RENTER’S occupancy unless previously documented.

RENTER agrees to immediately report any pre-existing damage before the BOOKING begins.

7. DAMAGE & VALUE

RENTER shall be solely responsible for any damage to COMPANY property, furniture, cyc wall, flooring, props, electrical systems, lighting equipment, rental equipment, decorations, studio features, walls, ceilings, doors, windows, or other property occurring during the rental period.

RENTER shall also be responsible for any damages caused by guests, vendors, assistants, contractors, clients, models, photographers, videographers, children, or participants associated with the BOOKING.

Damage deposits may be retained until repairs, repainting, restoration, cleaning, replacement, or inspections are completed.

If damages exceed the deposit amount, RENTER agrees to pay all additional costs.

RENTER further agrees to compensate COMPANY for loss of business, canceled bookings, refunds to future clients, downtime, or other financial losses caused by damage requiring studio closure, repairs, repainting, cleaning, or restoration.

RENTER agrees to pay for spills, stains, excessive wear, marks, scratches, shoe marks on cyc walls, damaged painted surfaces, furniture damage, and misuse of studio property.

8. CLEANING & TRASH

RENTER agrees to return the premises in substantially the same condition in which they were received, excluding reasonable wear and tear from approved use.

COMPANY will dispose of standard trash placed in designated trash bins.

RENTER is responsible for removing oversized trash, set materials, props, decorations, construction materials, food waste, balloons, floral waste, or excessive garbage.

Hard-to-clean materials, liquids, powders, body paint, glitter, confetti, smoke effects, fake blood, oils, feathers, flour, sand, dirt, liquids, milk, or similar materials require prior written approval by COMPANY.

Additional cleaning fees and deposits may apply.

Items left on the premises for more than seven (7) days may be considered abandoned and may be discarded, removed, or retained by COMPANY without compensation.

If the premises are not returned in satisfactory condition, COMPANY may charge a minimum cleaning fee of $100 in addition to any additional cleaning, repainting, repair, or restoration costs.

9. AGE OF MODELS & CONTENT RESTRICTIONS

RENTER is solely responsible for verifying that all models, participants, and subjects are of legal age and legally permitted to participate in activities conducted on the premises.

COMPANY assumes no responsibility for verifying identification, ages, releases, or legal compliance of participants.

COMPANY reserves the right to request proof of age, parental consent, identification, or legal authorization at any time.

Illegal activity, escort-related activity, prostitution-related activity, human trafficking, drug-related activity, dangerous stunts, hate content, extremist content, firearm discharge, unlawful productions, or any unlawful conduct are strictly prohibited.

Pornographic or explicit adult productions require prior written approval by COMPANY.

COMPANY reserves the right to terminate any activity deemed unsafe, illegal, abusive, inappropriate, threatening, disruptive, or inconsistent with COMPANY standards.

10. CONDUCT, SECURITY CAMERAS & TERMINATION RIGHTS

This is a shared professional studio environment.

RENTER shall be solely responsible for the conduct, supervision, and behavior of all guests, assistants, vendors, clients, photographers, videographers, models, contractors, participants, children, and invitees associated with the BOOKING.

RENTER acknowledges and agrees that security cameras and audio/video recording systems are in use in common studio areas for safety, security, incident documentation, liability protection, and operational purposes.

No recording devices are installed in restrooms or designated changing areas.

RENTER agrees to inform all participants and guests entering the premises that security recording is in use.

By entering the premises, all persons are deemed to consent to such recording.

Recordings may be stored, reviewed, preserved, and used by COMPANY for security, insurance, investigations, legal protection, incident review, dispute resolution, and enforcement of studio policies.

COMPANY reserves the right, at its sole discretion, to stop or terminate any BOOKING immediately and require all persons to vacate the premises without refund if COMPANY becomes aware of:

• dangerous activity;
• illegal activity;
• harassment;
• threatening or abusive behavior;
• excessive intoxication;
• violation of studio rules;
• unauthorized access to restricted areas;
• unsafe conduct;
• prohibited materials;
• unlawful productions;
• disruptive behavior;
• interference with staff;
• unsafe use of equipment;
• or any activity deemed unsafe or inappropriate by COMPANY.

COMPANY reserves the right to refuse entry or remove any person from the premises at any time.

COMPANY assumes no obligation to continuously monitor activities or intervene in all situations.

11. ASSUMPTION OF RESPONSIBILITY

RENTER and all persons associated with RENTER assume full responsibility and liability for all risks, injuries, damages, losses, claims, accidents, theft, illness exposure, or incidents arising from use of the premises, cyc wall, studio space, equipment, furniture, props, lighting equipment, electrical equipment, or surrounding areas during the rental period.

RENTER further assumes responsibility for any damage to COMPANY property occurring during the rental period, excluding normal wear and tear.

RENTER agrees to reimburse COMPANY for all repair, replacement, repainting, cleaning, restoration, downtime, legal, insurance, or related costs resulting from damages caused by RENTER or associated parties.

12. INDEMNIFICATION & WAIVER OF LIABILITY

Use of COMPANY premises, studio space, cyc wall, props, furniture, and equipment is entirely at RENTER’S own risk.

RENTER agrees to release, indemnify, defend, and hold harmless COMPANY, including its owners, managers, employees, agents, contractors, representatives, affiliates, staff, and associates, from and against any claims, damages, liabilities, lawsuits, demands, injuries, accidents, losses, expenses, attorney’s fees, or causes of action arising from:

• use of the premises;
• participation in activities;
• use of equipment;
• actions of guests or participants;
• accidents;
• falls;
• personal injury;
• property damage;
• theft;
• communicable illness exposure;
• or violation of this Agreement.

COMPANY shall not be liable for:

• lost or damaged files;
• corrupted footage or memory cards;
• camera malfunction;
• lighting failure;
• internet interruption;
• power interruption;
• third-party equipment failure;
• loss of productions or content;
• interrupted productions;
• or circumstances beyond COMPANY’S control.

RENTER acknowledges that all personal property, productions, footage, files, and equipment brought onto the premises remain entirely at RENTER’S own risk.

This indemnification and waiver shall survive termination of this Agreement.

13. DISPUTES

CLIENT agrees that all claims and disputes arising under or relating to this Agreement shall be resolved through binding arbitration in the State of Florida, unless otherwise mutually agreed by the parties.

Any arbitration award may be entered in a court of competent jurisdiction.

Each party shall be responsible for its own attorney’s fees and costs unless otherwise determined by the arbitrator.

In no event shall COMPANY’S total liability exceed the total amount actually paid by CLIENT to COMPANY for the applicable BOOKING.

14. ENTIRE AGREEMENT

CLIENT acknowledges and agrees that this Agreement, together with invoices, booking confirmations, membership terms, policies, rate sheets, and Exhibit A, constitutes the full and complete agreement between the parties.

This Agreement supersedes all prior discussions, negotiations, representations, communications, or understandings, whether oral or written.

This Agreement shall be governed by the laws of the State of Florida.

15. MEMBERSHIPS (IF APPLICABLE)

CLIENT agrees that membership fees are non-refundable and non-prorated.

Memberships are billed on a recurring basis until canceled.

Unused time does not carry over unless expressly approved by COMPANY.

CLIENT understands that membership access is limited and subject to availability.

CLIENT agrees that excessive use, misuse, abuse of equipment, property, cyc wall, props, lighting equipment, furniture, or studio resources may result in additional fees, suspension, or termination of membership.

CLIENT agrees not to share, sell, transfer, sublease, assign, gift, or otherwise distribute membership access or studio time to any third party.

Violation of membership rules may result in immediate termination of membership without refund and may result in additional fees up to $500.

CLIENT agrees to return any keys, access devices, or studio property within twenty-four (24) hours of cancellation or termination.

Failure to return keys, unauthorized use of the premises, unauthorized access, or continued use after termination may result in additional fees of no less than $500.

CLIENT understands that recurring renters, members, photographers, videographers, businesses, and production teams are solely responsible for maintaining any insurance coverage they deem necessary for their activities, productions, equipment, guests, or business operations while using the premises, including general liability insurance where applicable.

COMPANY does not provide insurance coverage for CLIENT equipment, productions, personal property, guests, or business activities.

16. IDENTIFICATION, PAYMENT VERIFICATION & SECURITY HOLD

CLIENT agrees that COMPANY may require valid government-issued photo identification and the physical payment card used for the BOOKING at check-in or at any time during the rental period for identity verification, fraud prevention, payment authorization, security, and liability purposes.

CLIENT agrees that the name on the payment card must match the identification provided unless otherwise approved by COMPANY.

CLIENT further acknowledges and agrees that COMPANY may temporarily hold and photograph the identification card and payment card for verification, security, incident documentation, damage claims, chargeback prevention, enforcement of studio policies, and payment protection purposes.

CLIENT authorizes COMPANY to retain copies or photographs of identification and payment verification records as reasonably necessary for business, legal, insurance, security, fraud prevention, and dispute resolution purposes.

CLIENT understands that identification and/or payment verification may be required before release of the premises at the conclusion of the BOOKING if damages, missing items, violations, unpaid fees, overtime fees, cleaning fees, repair charges, or other disputes are suspected or pending investigation.

CLIENT agrees that COMPANY reserves the right to charge the payment method on file for unpaid overtime fees, cleaning fees, repair costs, damages, replacement costs, chargebacks, penalties, or other amounts owed under this Agreement.

EXHIBIT A — STUDIO RULES

• Rental time includes setup, breakdown, cleanup, and pack-up.
• Overtime fees apply automatically if rental time is exceeded.
• Studio must be cleaned and vacated by the scheduled end time.
• Minimum cleaning fee is $100 if premises are not properly cleaned.
• Do not drag furniture or heavy items across studio floors or cyc walls.
• No smoking, vaping, fire, candles, open flames, or weapons.
• No confetti, glitter, feathers, flour, fake blood, powder, oils, milk, sand, dirt, body paint, smoke effects, or prohibited materials without written approval.
• The cyc wall may only be used with clean socks or bare feet unless otherwise approved in writing.
• Shoes on the cyc wall are prohibited unless approved in advance.
• No standing, jumping, dragging furniture, or unsafe activity on the cyc wall.
• Children must remain supervised at all times.
• Running, climbing, horseplay, screaming, or unsafe behavior inside the studio is prohibited.
• No pets without prior written approval.
• No alcohol or drugs.
• Intoxicated persons may be removed immediately without refund.
• Music must remain at respectful volume levels.
• STUDIO is not soundproof.
• Access to storage rooms, technical rooms, electrical areas, or staff-only areas is prohibited unless authorized by COMPANY.
• Security cameras are in use in common studio areas.
• No cameras are installed in bathrooms or designated changing rooms.
• RENTER is responsible for all guests and participants.
• Any damage caused during the rental period remains the responsibility of RENTER.
• Violation of studio rules may result in immediate termination of the BOOKING without refund.